Use case · Site & field work

The site meeting
writes itself

Record the site meeting on your phone while you walk the floor. Get a speaker-labelled transcript and a snag list with owners, in Hindi, Hinglish or English, without stopping to write.

For: Project managers, site engineers, contractors, architects, facility teams

Minutes of meetingThu 14 Aug · 10:20 am

Site walkthrough — Tower B, 4th floor

Rakesh (PM) · Imran (contractor) · Sunita (architect)

Rakesh

Fourth floor ka waterproofing abhi tak pending hai.

04:18

Imran

Material aa gaya hai, Monday se start kar denge.

04:35

Sunita

The window reveal on the east face does not match the drawing.

06:02

Decisions

Waterproofing on the 4th floor starts Monday.
East-face window reveals to be re-checked against revision C of the drawing.

Action items

Start 4th floor waterproofing Imran
Share revision C drawings with the contractor Sunita

The problem

Why this room is hard

You cannot walk a site and take notes at the same time. So the walkthrough happens, six decisions get made between the basement and the terrace, and by evening the only record is what three people half-remember — usually differently. The snag list gets written the next morning, minus whatever was forgotten, and the vendor disputes it a week later.

How MeetNotes handles it

What changes

It records while your hands are full

Put the phone in your shirt pocket and start recording. It captures the room, or the corridor, or the terrace — no mic to set up, no device to carry, nothing to hold while you are pointing at a wall.

It knows who said it

Site meetings are arguments between people with different responsibilities. Each speaker is labelled by name, so "the plumber agreed to redo the riser" is attributed rather than asserted.

It works in the language the site speaks

Site meetings are not conducted in textbook English. A sentence that starts in Hindi and ends in English transcribes correctly, and the minutes come out in whichever language you want to circulate.

The snag list has owners

Action items come out attached to the person who took them on, so the follow-up list writes itself instead of being reconstructed.

Further reading: how to write minutes of meeting (MoM format with example) · tracking action items after a meeting · asking for consent before you record.

Also worth knowing

The rest of it

On the web too

Record on the phone or send the notetaker, and read, search and export every meeting on a laptop — sign in with the same email.

A pool for the team

Buy minutes once and let everyone record against them, with the meetings in a shared workspace. How teams work →

Free to start

100 minutes of recording are included, and minute packs never expire. See pricing →

FAQ

Common questions

Can I record a site meeting while walking around?

Yes. Keep the phone in a shirt pocket or in your hand and record as you walk. Closer is better: a phone near the people speaking picks them up far more clearly than one left on a ledge.

Does it work when the site team speaks Hindi or Hinglish?

Yes. There is no language to set, and a sentence that mixes Hindi and English is transcribed as spoken. The minutes can be written in English, Hindi or Hinglish.

Can I get a snag list with owners?

Action items come out with the person who took them on, and a due date when one was said, so the snag list is written for you.

Record your next one

100 minutes included. See what the write-up looks like before you decide anything.

The site meetingwrites itself