For an in-person meeting where nobody has a laptop open, use an AI note taker that runs on a phone: put your phone on the table and press record in MeetNotes. When the meeting ends you get a transcript with each speaker labelled, plus minutes of meeting: summary, decisions and action items with owners, as PDF or Word. It needs no bot, no video call and no recorder device, and it works when the room switches language mid-sentence.
For: Client meetings, sales visits, site walkthroughs, factory floors, consultations, interviews, committee and board meetings
Free to start · 100 minutes included · no subscription needed
Deepak · Ms. Rao · Irfan
Ten thousand boxes pe we can hold last quarter's rate.
06:15Then send the revised quote with the new print spec.
06:48Sample kal tak factory bhej denge.
07:30Most meeting assistants work by joining a video call: they need a link, a calendar invite and a stream of audio to listen to. A meeting around a table has none of those. The usual workarounds are to type through the meeting, write it up from memory afterwards, or buy a separate AI recorder device. MeetNotes uses the one microphone that is already in the room: the phone in your pocket.
Put the phone flat between the speakers, screen up. Distance matters more than anything else: the quietest voice should be the closest one you can manage.
Tell the room you are recording and why. It is courteous, it is how you get consent, and it means nobody is surprised by the minutes.
Press record and have the meeting you would have had anyway. No language to choose, no speaker setup.
When you stop, the recording uploads and the transcript comes back labelled by speaker. Confirm the names once, and the minutes use them.
More on consent: what to say before you press record. Online meetings with nothing joining the call: AI note taker without a bot.
| Dedicated AI recorder | MeetNotes on your phone | |
|---|---|---|
| What you buy | A device, usually with a subscription on top | Nothing — start free, 100 minutes included |
| What you carry | One more thing to charge and remember | The phone already in your pocket |
| Rooms that switch language | Varies by product | Handled without choosing a language |
| Sharing the minutes | Through the device's app or dashboard | PDF or Word straight to WhatsApp or email |
The full comparison, including when a device is the better choice: MeetNotes vs Plaud.
Yes. MeetNotes records the meeting on your phone and produces the transcript and minutes from that recording. There is nothing else to buy or set up.
One that runs on a phone. With MeetNotes, one phone on the table records the room, and you get a transcript by speaker plus the summary, decisions and action items with owners when the meeting ends. Nobody needs a laptop, a call link or a recorder device.
Yes. In a room there is no call, so nothing joins: the phone records. For an online call you can upload a recording you made yourself instead of inviting a note taker. The MeetNotes Notetaker for Zoom, Google Meet and Teams is optional, and when you do send it, it joins as a visible participant.
The transcript separates each voice from the one phone recording. You name each voice once, and MeetNotes recognises those people again in later meetings. Check the names when a meeting comes back: a voice can be matched to the wrong person, and you fix it once. Put the phone in the middle, nearest the quietest speaker.
Yes, one phone is enough for a room that size if it sits in the middle of the table and people do not all talk at once. The transcript labels each voice and timestamps every line, so you can tap a line and hear who said it. In a long room, place the phone near whoever speaks most softly.
There is no language to set. Mixed-language meetings are transcribed as spoken, and you choose the language the minutes are written in.
Rules vary by country and situation. The safe, normal practice is to tell everyone you are recording and get a clear yes before you start. Our guide covers what to say.
Long enough for a normal meeting, including meetings of several hours. Each minute of recording uses a minute of your balance, and you start with 100 free.
Yes. MeetNotes for Mac is on the Mac App Store and records the room through the Mac's microphone, the same way the phone does. It is the same account, so the minutes you have and the meetings you record follow you between phone and Mac. It does not capture the sound of a Zoom, Meet or Teams call on the Mac; for those, invite the MeetNotes Notetaker.
100 minutes included. See what the minutes look like before you decide anything.
